Navigating Assets and Exposures

💡:This article will help you understand how your company's valuable Assets and Exposures. With Aclaimant, Assets and Exposures can be managed within the platform and reported on to create greater efficiency and control. Assets and Exposure information can be loaded into Aclaimant or added manually. Below we provide examples associated with adding, viewing and editing.

Aclaimant gives organizations a single source of truth for Assets and Exposures, enabling you to manage your insurance programs, for operational efficiency, to drive the renewal process and to control risk scenarios more effectively. Assets include the things your organization owns or manages and Exposures are associated with the potential risks tied to those assets or operations. Assets tracked in Aclaimant include: 

• Properties
• Vehicles
• Drivers
• Employees
• Equipment

Exposure information related to these Asset are also tracked in Aclaimant. Exposure elements are associated with Assets and change frequently. Exposure information is tracked by period (i.e., policy period), and indicated in the system as "Estimated" or “Actual” and by type including: 

• Square Footage (Actual)
• Square Footage (Estimated)
• Total Headcount (Actual)
• Total Headcount (Estimated)
• Total Insured Value (Actual)
• Total Insured Value (Estimated)
• Total Payroll (Actual)
• Total Payroll (Estimated)

Adding a New Asset 

When a new employee is hired or a new vehicle joins the fleet, a new resource needs to be created.

Example: Adding a New Employee

1. Navigate to the Assets tab.
2. Click the "+ New" button.
   
   
    
3. Select “Create a New Asset”
   
   
    

4. Select the type of Asset you want to create (e.g., Employee)
   
    

    

5. You will fill out the required information, which typically includes:
   • Identifier (Employee ID): The unique number or code for this employee (e.g., E12345). This is the key field used for searching.
   • Employee Name: Full name.
   • Department/Division: Where the employee works.
   • Work Contact: Phone number and email.

   • Current Location: The primary location or site where the employee works (this links the Employee resource to a Location resource).

     Even if a field is not required, it is best practice to complete the form as fully as possible. 
     
     
      

6. Click Save and Exit to complete the form or Done to save a draft. The new employee is now a searchable resource in reports.

Example: Adding a New Vehicle

1. Navigate to the Assets tab.
2. Click the "+ New" button.
   
3. Select “Create a New Asset”
   
4. Select the type of Asset you want to create (e.g., Vehicle)
   
   
    
5. You will fill out the required information, which typically includes:
   • Identifier (Vehicle ID): The unique identifier, which is often the VIN or an internal asset tag (e.g., TRK-005). This is the key field for searching.
   • Vehicle Description: Year, Make, and Model.
   • License Plate: The current plate number.
   • Current Location: The main garage or site where the vehicle is housed.

   • Maintenance Status: Current status (e.g., Active, In Maintenance)

     Even if a field is not required, it is best practice to complete the form as fully as possible. .
     
     
      

6. Click Save and Exit to complete the form or Done to save a draft.. The new vehicle is now a searchable resource in reports.
   

Viewing and Editing Existing Assets

• To find an existing asset, navigate to the Assets tab. 

  

   

• Use the search and filter tools to find the specific item (e.g., search by Vehicle ID or Employee Name). 
  
  
   

• Click on the item's title to open the Summary View and see all the details.
  
  

   

• If a record needs to be edited or updated (e.g., an employee changes departments), click the "Edit" button. 
  
  
   
• Make the necessary changes and click Save and Exit to complete the update.