OSHA FAQ: Logging Days Away That Cross Into New Year

Morgan Woosnam

April 30, 2025 16:39

When completing your OSHA 300/300A's and 301's in Aclaimant, it is important to consider the following on logging days away that cross into a new year:

If an injury or illness occurs late in the calendar year and the employee continues to miss work into the following year, OSHA only requires the case to be recorded once.

OSHA Regulation 1904.7(b)(3)(ix) states:

Record the injury or illness only in the year it occurred.

Enter the total number of calendar days away on the OSHA 300 Log for that year.

If the employee is still away from work at the time you prepare the annual summary, estimate the total number of days you expect them to be out and update the entry later.

Reminder: There is a 180-day cap on days away from work per OSHA requirements.

OSHA 1904.7(b)(3)(ix) Criteria from OSHA's website states:

1904.7(b)(3)(ix) If a case occurs in one year but results in days away during the next calendar year, do I record the case in both years? No, you only record the injury or illness once. You must enter the number of calendar days away for the injury or illness on the OSHA 300 Log for the year in which the injury or illness occurred. If the employee is still away from work because of the injury or illness when you prepare the annual summary, estimate the total number of calendar days you expect the employee to be away from work, use this number to calculate the total for the annual summary, and then update the initial log entry later when the day count is known or reaches the 180-day cap.

OSHA FAQ: Logging Days Away That Cross Into New Year

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